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Steps after you get your invitations

Posted on June 18, 2020 at 9:15 AM Comments comments (0)

TAKE A FULLY

assembled invitation suite to the post office and get it weighed.


 

PURCHASE POSTAGE

for your return envelopes and your assembled invitations.


 

AFFIX THE POSTAGE

on the return envelopes and outer envelopes.


 

TAKE YOUR INVITATIONS

to the post office and ask the Postmaster to "hand-stamp" your invitations. This is a free service and will lower the risk of your invitations getting blemished.


 

ENJOY

getting your responses back in the mail.


 

DO NOT FORGET

to put an invitation aside for your photographer to take a picture of

on your Wedding Day.


 

SEND ME A PICTURE

If you send me a picture that your photographer took of your

wedding invitation, I will send you either a $10 Starbucks card or a

$15 I Do! gift certificate! 


 

Any Questions

610-804-2420 -voice or text / [email protected] 

Guest List Adjustment and Etiquette in the Time of COVID-19

Posted on June 18, 2020 at 7:55 AM Comments comments (0)

by Esther Lee

Between group gathering restrictions, social distancing guidelines and discouraged travel, couples are now left with the task of having to face new realities with their events moving forward—and that involves their guest lists. Given the coronavirus pandemic’s impact on weddings around the world, some to-be-weds will be faced with the task of having to whittle down their original guest count, and there’s basic etiquette around this step.

 

“Acknowledge the elephant in the room as soon as possible,” says event planner Lauren Schaefer of Your Wedding by Lauren. “As soon as you’re comfortable doing so, send a message to your current guest list or post on your wedding website acknowledging the pandemic, letting guests know you’re weighing your options and considering everyone's safety regarding your wedding.”

 

Since the situation can be uncomfortable and tricky to address, read on for wedding guest list etiquette and how to best navigate adjustments amid COVID-19. There are ways to approach your loved ones gracefully and tastefully, even as it involves pivoting your plans.

 

Talk to Your Vendors First

This is the first step to take before even adjusting or addressing your guest list. If you have a planner, talk to this pro directly about how they would recommend navigating this situation, given restrictions are different per county. From there, ask how best to approach the conversation. Either your chosen pro team will reach out to guests directly (some offer this service, really!) your venue coordinator will explain guest list limitations, which you can then communicate to your guests.

 

Talk to Family Members and Your Wedding Party

You have your squad and your family members on board, but what happens if they’re located in different countries where travel restrictions remain in place or they’ll have to self-quarantine depending on proximity? Reach out to your core loved ones first about realistic expectations regarding your wedding date. Some guests may not necessarily feel comfortable traveling at this time, so have the important conversations to gauge the comfort level of your loved ones first and foremost.

 

Start Sooner Than Later

Wedding websites have never been more helpful than during COVID-19, because it’s a resource where you’re able to effectively communicate with guests as the situation is ever changing by state. By telling guests you’re considering options and keeping their safety and health in mind, they will feel assured about any decision you ultimately reach. But the important move is to give them the emotional buffer and time to see it from your end.

 

Once you’ve made your choices, start reaching out. “From there, guests can mentally prepare for an alteration in the wedding plans, whether that be postponement, lessening the guest count or other,” says Schaefer. “This will also limit the number of text messages you get from folks asking what your plans are.”

 

Set Expectations With Yourself… and Your Guests

It’s important to remember you’re grappling with mourning the loss of what you had originally envisioned for your wedding: whether it be the original date you had arduously planned towards, or the sheer capacity of your guest list. It’s all fair. Talk through it with your partner and mourn this together, then set expectations about your wedding postponement and the guest list between yourselves.

 

From there, have the conversations and be as thoughtful as possible. There are, however, a few points to consider as you’re reaching out to loved ones to help you overcome any sense of dread. “To note, this is no longer a surprise. While having to whittle down your guest list is heartbreaking and you don't want to hurt anyone's feelings, limiting crowds are not a new restriction at this point and we continue to hear about limiting social gatherings everyday,” says Schaefer. “Your need to whittle down your guest count will most likely not come as a surprise to your guests. They might even be expecting it.”

 

Remember: It’s How You Communicate

Obviously, the guest list trim is a bummer from both ends. But there is a way to lovingly communicate the letdown to your loved ones. “When letting guests know that due to size restrictions, they are no longer able to attend your wedding in person, remind them that you still love them very much,” says Schaefer. “It is because you love your guests so much that you are taking the safety precautions needed to ensure everyone's well being.”

 

Include That Virtual Element

Since guest list adjustments are increasingly prevalent depending on where you plan to host the wedding, the industry collectively has seen a rise in virtual elements integrated into various events. In fact, some pros are leaning into it, such as planner Amy Shey Jacobs whose virtual party planning brand Don’t Let the Day Go By helps couples source digital photo booths and inventive streaming options.

 

“What I don't think most people realize is that the virtual event experience is actually two-way television,” says Jacobs. “What translates in person at an event works very differently when you don't have a live studio audience, right? So the services and partners we are working with need to be dynamic and TV ready: I am spending a lot of my time auditioning, preparing and curating the best pros who have the most engaging experiences with the right tools in a virtual environment. To that end, the virtual experience needs to be interactive. The people make the party!”

 

To that end, Jacobs even has a virtual speakeasy where mixologists will create signature cocktails for guests (you can send cocktail kits to those who can’t be at your wedding in person). “We are working with partners on wedding invitation suites and programs that are sent to the guests, along with floral, linen and food,” she explains. “I mean, how cool is it to send a mini cake to each of your guests home so they can share in the experience?”

 

Define Your Wedding Structure to Your New Guest List

It’s true: weddings after COVID-19 will look slightly different. This means educating and informing guests about how you are mitigating risk and being thoughtful about their health and safety at your particular event.

 

“Define your structure for who is on the smaller guest list,” says Schaefer. “If you and your partner can make clear parameters for how to whittle down your guest list, this will both assist you in this very hard decision and provide additional understanding for those that couldn't attend in person. Whether you keep the in-person guest count to only family, only locals, or four guests per betrothed, providing structure keeps things fair and clean.”

 

Be Thoughtful About How You Share Photos

By now, most couples have grappled with the heartbreak of postponing their weddings, and your loved ones likely know and share in your disappointment. If you’ve had to trim your guest list due to COVID-19, there are considerations to bear in mind, including social media posts.

 

Since it’s a special day for you, the couple, your original guest list will want to celebrate regardless. A thoughtful way to approach this step is by sharing images from your wedding day first with all your guests before distributing them further across social media accounts. That way, even though you’ve had to scale back on your guest list, those chosen recipients will still feel as if they were part of your day.

 

On social media, consider the types of imagery you’re sharing to avoid further emotional bruising. “There is no quicker way to create FOMO than to post photos of your most special day for the world (and all your guests that couldn't attend) to see,” advises Schaefer. “Of course, celebrate your love and your partner, but limit the number… especially those photos including guests in attendance.”

What do I need? Outer or Inner and Outer Envelopes? (My Mom says I need both.)

Posted on May 12, 2020 at 9:25 AM Comments comments (0)

The inner and outer envelope is a tradition.

Years ago mailmen traveled around on horseback, not in trucks, and chances are that your wedding invitation would arrive at their destination dusty, wet, or damaged was highly likely. To ensure it looked presentable, the outer envelope was removed by a butler, maid, or someone else in the household before being presented to the potential guest.


 Difference between inner and outer envelopes.

If you get just outer envelopes it is addressed to the guest and mailing address. And if you get inner and outer envelopes it is addressed exactly to who is invited to the wedding. (Inner envelopes do not get sealed.)


 If you decide to do inner and outer envelopes:

-You can be very clear on who is being invited to your wedding if you use an inner and outer envelope. Inner envelopes help eliminate the potential for any awkward questions about who is invited.

-Having both envelopes are more traditional. If you are having a black tie, classic or formal wedding you may want to have both envelopes to abide by wedding etiquette.

Samples of how they’d be addressed:

Outer Envelope – Mr. and Mrs. Mark Osiecki, Inner Envelope – Mr. and Mrs. Osiecki

Outer Envelope – Osiecki Family, Inner Envelope – Mr. and Mrs. Osiecki, second line - Matthew

The names of children under 18 years old should appear on the inner envelope on the line beneath Mom and Dad's. Start with the oldest child, followed by his or her siblings in order of diminishing age; for anyone 18 or older in a household, send a separate invitation.

Outer Envelope – Matthew Cattie, Inner Envelope – Mr. Cattie and Guest


If you decide to do just outer envelopes:

Put the outer envelope to work by listing the names of every person invited to the wedding. Avoid writing "and Family," which is too vague and could mean extra guests showing up at the wedding whom you weren't expecting or can't afford.


There's no right or wrong way.

If you like the tradition, go for both, but if you worry that an extra envelope is a strike against the environment or an added expense, just use the outer one. It is truly up to you. There's no rule that says you need both inner and outer envelopes, and most guests won't realize you are or are not following tradition.

Either way we will guide you on how to address each envelope with the correct etiquette. And we are always here for any questions!

 

 

The Best Way to Explain Why Someone Isn't Invited to Your Wedding

Posted on January 18, 2020 at 12:40 AM Comments comments (1)

Here's how to handle that friend who won't stop asking where their invite is.

by Rachel Torgerson

One of the hardest aspects of planning a wedding is figuring out the guest list. Feeling like you can only invite a small percentage of your acquaintances to such an important life event can be extremely difficult, especially if you need to face the friends you can't or won't invite between now and your wedding day.

 

When it comes down to it, friends experience relationships in different ways — someone may feel close to you, despite years out of touch, when you don't feel close to them at all. That's what makes this topic such a delicate one. Under no circumstance do you want someone who isn't invited to feel like you are cutting them out of your life because they didn't receive an invite to your wedding.

 

But there's a general thing you can say that helps soften the blow every time. It works like a charm because it's true and it also makes the person you're asking look bad if they persist. What's the trick? Tell whoever is asking you that you wish you could celebrate with everyone you know -- that would be so fun! But, because your budget is tight, or because the space is limited, you had to keep things smaller than you initially wanted. Pretty easy, right?

 

Here's how it works in pretty much every scenario:

 

The Scenario: A friend you haven't kept in touch with

The Scene: Most likely, this person knows that you've fallen out of touch, but they might want to get back in touch with you for the purpose of getting invited to the wedding. This is typically pretty transparent. They'll reach out to you after you get engaged, like all of your engagement photos and send you a well-meaning message congratulating you and "catching up." This could be entirely sincere — they may have seen you pop up in their newsfeed and just genuinely want to know how you've been. Either way, you've got a situation on your hands. Someone who you genuinely like and have felt close to is reaching out again, and you'd love to include them, but budget-wise or space-wise you just can't afford to invite them.

 

The Script: Stick with the simple truth: You're so happy they reached out to you, and excited to get back in touch. Fill them in on your life since you last spoke and ask them questions about theirs. If they ask you about the wedding, tell them about the budget and space constraints, but make it clear that you still want to hang out soon to celebrate and catch up even more. Say that you'd love to make a trip out of seeing them with your new spouse (if they live far away) or you'd love to have a couples night to celebrate the wedding with them to make them feel special (if they live in town).

 

So, what happens next?

 

These are your friends, no matter how long it has been since they last talked to you. They'll be excited to see you happy, and they'll be understanding. The fact that you can't invite them will blow over, and they'll still want to catch up later on.

 

The Scenario: A boss or coworker

The Scene: Clearly you're going to have to deal with your boss and coworkers on a fairly consistent basis up until the day of your wedding. Just to be conversational, they'll ask you questions about your planning process, and that's normal. But as your wedding date gets closer, they may start to hint that they want to come to the wedding. If you're not close to your coworkers, or you simply don't have the budget to invite everyone from work that you like, first thing's first: You don't have to invite anyone from work. The second thing to keep in mind: Inviting one person from work doesn't mean you have to invite everyone.

 

The Script: Now that we've cleared the air, how in the world do you keep the peace at work and explain things to the people who aren't invited? Yep! It's time to give them the line about your budget. If it seems like a broken record, that's only on your end. No matter how many people ask you about being invited to your wedding, this answer always works simply because it is true.

 

So, what happens next?

 

Now, schedule an after-work happy hour post-honeymoon and everyone will be satisfied.

 

The Scenario: A relative you aren't close to

The Scene: This is a tougher one, because it involves family, and while you may not be particularly close to a relative of yours, inviting them might mean a lot to your parents, or other close relatives. In this case, the person you have to reason with is your parents (or whomever you think could potentially have a problem with you not inviting this relative). It becomes especially important to explain yourself to them if they're the ones paying (which means they have the right to invite the guests they want to invite).

 

Take your parents to a lunch and explain your thought process. Was there a falling out? Have you not spoken in a while? Many times, even if you're not as close to a family member, you have to have a pretty good reason not to invite them to a wedding. We're not talking about second cousins here, but first cousins, aunts, uncles and the like are pretty typical A-listers when it comes to wedding invitations. This just means you'll have to jump through a few hoops to get off the hook of inviting them.

 

The Script: Don't talk about budget and space issues with your parents, they know that there are very real other reasons as to why you don't want to invite this particular relative and you just have to sort it out between the two of you. If there's ever a moment where this relative confronts you about not receiving an invite, that's the time to talk budget and space.

 

So, what happens next?

 

If they ask you why so-and-so relative is invited, and they aren't, you'll have to get your parents involved so they can put out fires. The last thing you want to do is get caught in the middle of family drama during your planning process. Since your parents may have a better relationship with this relative anyway, this conversation is probably best coming from them. If things get resolved peacefully, you can be extra nice to them at the next family reunion and introduce them to your new spouse in a friendly way.

Bridal Shower Etiquette

Posted on August 31, 2019 at 7:25 AM Comments comments (1)

BRIDAL SHOWER ETIQUETTE

WHO HOSTS THE BRIDAL SHOWER?

Though there’s no fixed rule on who hosts the bridal shower, these days, it’s often thrown by the bridesmaids, a close friend, or close female relatives. Sometimes work colleagues opt to throw a separate shower organized at the office; additionally, future in-laws may want to host a get-together to make introductions. The key is to let individual circumstances be your guide when determining who should serve as host.


DECIDE ON A BRIDAL SHOWER DATE & THEME

The bridal shower usually takes place anytime between six months to a week before the wedding; it’s important to check with the bride first on any preferred party dates and times. Also, if depending on where most of the guests live, you may need to schedule it far in advance so everyone can make travel plans.


It’s also a good idea for the host to get the bride’s approval on the bridal shower theme, which signals to guests what kind of gifts to bring—i.e., lingerie, linens, kitchen or baking accessories, or camping equipment—and if she’s created a gift registry. Or, in lieu of gifts, brides may opt for donations to a favorite charity.


WHO’S INVITED?

When it comes to the invitation list, let the couple weigh in and provide you with a guest list and each person’s email and mailing address. Everyone invited to the bridal shower should also be invited to the wedding.


ORDERING & SENDING BRIDAL SHOWER INVITATIONS

The next step is for the host to select bridal shower invitations that will set the tone for the entire party. The invitations should be mailed six to eight weeks before the shower date, depending on how many out-of-town guests are on the invite list. Aside from containing all necessary information—date, time, location—invitations might ask guests to bring memories of the bride to share during a toast, or early photos of the guest of honor to post on a pinboard. Make sure guests RSVP to one person (the maid of honor, for example), to keep numbers organized. Also, spread the word about where the bride is registered by including this information on the bridal shower invitation.


WHAT’S A COUPLES SHOWER?

If the soon-to-be-weds prefer to celebrate together, a couples shower includes both their families and friends. While there are no set rules around this shower idea, keep in mind the co-ed guest list when planning the theme, menu, and activities, and make it clear on the invitation so guests know what to expect.


ADVICE FOR THE HOST - GET GUESTS INVOLVED.

Showers are fun for everyone when the guests have something to do. If the party theme revolves around desserts, ask guests to bring their favorite sweet treat to share or a bottle of bubbly. If it’s going to be an afternoon luncheon, then build the menu around a theme and invite guests each contribute a dish. To avoid getting too many appetizers and not enough main courses, keep track of who's bringing what (via a shared Google spreadsheet, perhaps). Throwing a cooking-themed shower? Ask guests to email favorite recipes ahead of time along with a photo; then combine everyone’s contributions into a meaningful shower cookbook for the bride to take home.


KEEP DECORATIONS SIMPLE.

Whatever the venue, the best decorations are simple, like elegant floral arrangements on the main tables and fun gold or silver mylar balloons spelling out “love” or the bride’s names. If you’re planning to give guests a party favor, think of something that works double-duty–say, a scented candle that you can tie each guest’s place card around, or a potted succulent that doubles as an escort card.


KEEP TRACK OF GIFTS.

Finally, it's good form (and a big help for the bride) to ask several people at the shower to help the bride keep track of gifts. The best way? Create a gift-opening assembly line—here’s how it works. One person brings the bride a gift to open (and then takes the opened gift to a designated spot where it will later be packed in the car); another friend can dispose of the torn wrapping paper while another gathers ribbons to create the traditional rehearsal bridal bouquet; lastly, another friend needs to keep a list of who gave what gift so the bride does not have to rely on her memory when writing thank-yous. It’s also a thoughtful touch if the host provides the bride with a list of all the attendees and their addresses at the end of the party, along with a box of thank you cards.


BRIDAL SHOWER PLANNING CHECKLIST

Our handy guide to throwing a fabulous wedding shower


3+ months in advance:

Coordinate with the bride or couple on the shower date and guest list. Check with important guests like bridesmaids and close family members to avoid any scheduling conflicts, as well as any out of town guests who may need to arrange travel.

Coordinate with the bride or couple on the theme. They may have ideas for the kind of celebration they would like (or wouldn’t like).

Decide on a party venue. Arrange any restaurant reservations or park permits well in advance; if you’d like to host the party in someone’s home—say, the bride’s aunt’s house or at her cousin’s—then be sure to make arrangements with the homeowner well in advance.


2 months in advance:

Enlist the bridal party to help plan the decorations, activities, and menu. Delegate tasks like contacting vendors, creating a playlist, and bringing specific dishes.


1 month in advance:

Order and send bridal shower invitations. Include registry info or the theme to help guests choose a gift, as well as anything else they should bring, such as photos, food or drinks, or letters for the guest of honor.

Buy or make decorations and favors.

Order thank-you cards for the bride.


Two weeks in advance:

Order flowers.

Rent or borrow servingware, audio equipment, extra tables and chairs, and anything necessary for your planned activity.

Buy a gift.


One week in advance:

Buy ingredients for food and drinks.

Confirm deliveries, reservations, and RSVPs.


The day before

Prep food and decorations.

Confirm with guests what they’re bringing.

Run any last-minute errands.


At the shower:

Keep track of gifts for the bride—save the guest list and addresses for thank-you cards.

Save ribbons to create a bow bouquet for the bride to use at the ceremony rehearsal.

Bachelorette Thank Yous

Posted on November 1, 2017 at 4:40 AM Comments comments (1)

Question:

Do I send thank you notes to my bridesmaids, friends and family for my Bachelorette Party even though I did not get any gifts?


Answer:

Yes. Even though you did not get a place-setting or spa gift certificate, Team Bride put together this special time for YOU before your wedding day. They will appreciate the time you took to reflect on your time together during your Bachelorette Party!

Bachelorette Party Planning

Posted on November 1, 2017 at 4:35 AM Comments comments (0)

1. Start with the Bride. Talk to the Bride and find out what she wants a far as location, theme and guest list. Find a few dates that works for her and then start planning with just a few bridesmaids or friends before you start doing the inviting.

2.Make the Plans. Restaurant, hotel or house. Whatever you need, book it.

3. Send out the Invitations. If you need to make reservations for your party you will want to have an RSVP on the invitations so you know how to proceed.

4. Discuss with others. Everyone's budget is different, so you will need to determine if you are covering all or some of the Bride's expenses.

5.Talk to the Bride. Remember to consult her to see what kind of activities she would like to includes.

6. Plan Events. Team Bride will like structure, yet room to just be together too.

7. Get Accessories and HAVE FUN!


Tips to create your wedding hashtag

Posted on September 29, 2017 at 3:35 PM Comments comments (0)

1. Make it personal. Incorporate your names, nicknames, wedding date, or a play on words. The goal is for it to reflect you as a couple. Be creative! Feel free to add in humor, alliteration or a rhyme.


2. Keep it short and sweet. Shorten or combine words to create something unique. Try to swap out commonly misspelled words for easier one, if possible.


3. Capitalize the first letter of each word. Capitalize the first letter of each word can help with readability if guests can see where each word starts and ends. (With or without the capitalization, your hashtag will work the same way.)


4. Check the hashtag. Do a check of the hashtag to see if there's already been something tagged to it, and if so, how many photos. If it doesn't yield any or just a handful of results, you are probably in the clear. If it does have a lot of results though, you might want to reconsider.


5. Use it early and often. Do not wait until your wedding day to use your hashtag, if you start from the very beginning it will leave you with a collection of images documenting the entire wedding process.


6. Spread the word. Start by telling your wedding party your hashtag and put it on your save the dates, wedding website, cocktail napkins and anywhere you can. A formal wedding invitation is not an appropriate location for a hashtag but just about everywhere else is acceptable.

Save the Date

Posted on January 31, 2017 at 7:30 AM Comments comments (0)

Save the Date cards are not a must but they have become the standard.  If you are getting married during a holiday weekend or summer in a beach town the Save the Date card is an expected courtesy.  Between busy schedules and travel arrangements sending a Save the Date will increase your guests' chances of attending your wedding.  And that is the goal, right?


Send Save the Dates card, but not immediately upon your engagement.  Yes, you are excited that you are getting married, you have your wedding date, venue and guest list, but double check your budget that you will be able to invite everyone on your list before your Save the Date cards go in the mail. Think carefully before sending out the Save the Dates because they go only to people that will actually be invited to the wedding.  You cannot send a Save the Date to someone you might bump from the wedding later. The sooner the better for Save the Date cards to go out.  At a minimum, 6-8 months prior if your wedding is local and 8-10 months if your wedding is a destination or holiday weekend. 

The earlier you can notify your guest that they are going to be invited to a wedding the better.  That gives them more opportunity to book the time off work, hotel reservation, get babysitters in place and so on. If you definitely know that you want a single guest to bring a plus one at this stage, then add this to the Save the Date envelope. When addressing the invitations if you are inviting a single man or woman and a guest then address it like this: Ms. Jane Doe and Guest. It helps them with their booking arrangements.


Even if you do not have a theme, color scheme or style yet do not worry the Save the Date can be anything that you like.  The only caution is that the Save the Date cannot be more formal than the wedding invitation that will follow.  Whatever says "us" will be the perfect Save the Date! The 4 W's (who, what, when and where) need to be on the Save the Date. And a possible 5th W is Wedding Website.  Also, don't forget to include the "Invitation will follow" on the Save the Date. Optional information to be included: accommodations, transportation or any other practical information. A RSVP is not expected once the Save the Date is received.  This correspondence gives your guests the opportunity to figure out what their RSVP when the formal invitation arrives.

Thank You Notes

Posted on January 31, 2017 at 7:15 AM Comments comments (0)

Thank you note etiquette It is always appropriate to send a hand-written thank you card when you receive a present. The basic guideline is that you should always write a thank you note anytime you receive a gift and the giver was not there to be thanked in person.


Here are some specifics:


Engagement or Bridal Shower - Even if the gift giver attended the party in your honor and you had a chance to say thank you for the gift, a hand-written thank you note should still be sent to giver.


Wedding - Within three months of when you received the wedding gift it should be acknowledged with a hand-written note. If you are delayed, better late than never is the rule. It is good practice to send a thank you note as soon as possible after a gift arrives. Even if someone just sends you a card to congratulate you on your marriage, you should send a note in return. What to write: -Be personal. -Convey genuine appreciation. -Be specific about their kindness. -Mention how you will use it or how you will think of the gift-giver each time you see / use the item.


Success = timely, hand-written, & heartfelt!